Man holding a meeting in a conference room

How to Choose a Meeting Room

It’s never been easier to work out of a non-traditional office. But whether you work from home, a coworking space, or the corner cafe, non-traditional workspace still comes with certain challenges. Meetings, for example. Without access to your own meeting room, you’ll need to rent a conference room or day office to host clients for meetings.

That’s where shared work centers like Office Evolution have made a big difference. At our business center, you can rent a conference room or day office whenever you need a place to meet.

If you’re looking for a meeting room rental, you’ll find you have loads of options. Here’s an easy way to narrow those options down.

Find a Great Meeting Room

Location

The first thing to look for in a meeting room rental is a convenient location. Ideally, you’ll want somewhere that limits travel times for meeting participants. If you’re meeting clients based, try to find a central location. If your clients are visiting from out of town, see if you can find a spot close to where they’re staying.

Size

It goes without saying that if you’re hosting a meeting, you need enough space for your participants, without anyone feeling cramped. At the same time, you don’t want to rent a space that’s too large for the number of people attending. A smaller meeting of two or three participants will feel awkward in a room designed for 20+ people.

Layout

The layout of your meeting space can have a significant effect on productivity and discussion. A round-table layout is idea for group discussions. But if you’re hosting a training session or a presentation, you might need a classroom-style layout. While some meeting room rentals can accommodate different layouts, others only offer one design.

Equipment

Modern meetings depend on connected technologies, including Wi-Fi, screen sharing, and remote conferencing. So before you rent a meeting space, make sure you have access to the equipment you’ll need. You’ll not only need to make sure this equipment’s available, but also that it meets your standards for use.

Amenities

Once you’ve covered all of your need-to-have features, you’ll want to take a look at your nice-to-have list. These features may be non-essential, but they can have a big impact on meetings. Small amenities like front desk reception, complimentary coffee, and onsite support can put your guests at ease and make your job significantly easier.

Meeting Space Rentals at Office Evolution

If you’re hosting a meeting, we suggest a visit to Office Evolution. Here’s a quick look at everything our conference room rentals have to offer:

  • Our business center is only 5 minutes from O’Hare Airport and a short drive from Rosemont, Park Ridge, Morton Grove, Des Plaines, Harwood Heights, and Norridge.
  • We have three fully furnished conference rooms in a range of sizes and layouts, plus a day office for smaller meetings.
  • Our meeting rooms whiteboards, screen-sharing equipment, teleconferencing phones, and other meeting essentials.
  • We provide a wealth of guest amenities, including staffed reception, free Wi-Fi access, and complimentary coffee and tea.

Learn more about meeting room rentals at Office Evolution and book your meeting space by contacting us today!